Admission Policy Admission Requirements
Healthy Hair Care Beauty Academy Admissions Office is located at 2039 Plank Road, Fredericksburg, VA 22401. Regular office hours are Monday through Friday 9:00 am-5:00pm. Appointments can be made if you are unable to meet during regular hours. New and returning students may inquire here.
A student is enrolled once they sign their enrollment agreement. Prior to a student’s enrollment (signing the enrollment agreement), the school will provide and encourage prospective students to review the school catalog. These documents will assist the student to make an educated selection of the programs of study offered by this institution. The institutional catalog and disclosures are updated annually by the dates on the cover page. The catalog is subject to change without notice.
Applicants are admitted as regular students once they have met the following criteria:
Provided documentation of one of the following: high school graduation, passing General Educational Development (GED) scores, or other equivalent. Healthy Hair Care Beauty Academy will verify the authenticity of the documentation prior to enrollment. All required documentation that is not in English must be accompanied by a certified English translation. Foreign student’s high school diplomas must be verified by an outside agency that is qualified to translate documents into English and confirm the academic equivalence to a U.S. high school diploma. High school graduates who are not able to provide a copy of their diploma or whose diploma cannot be verified will be asked to provide an official high school transcript showing the dates of entrance and graduation and courses completed. If a transcript is not available, the student will be required to take and pass a GED test at an official testing center prior to enrollment.
Provided proof of English proficiency. Domestic students providing high school diplomas or documentation of equivalents meet this requirement.
Healthy Hair Care Beauty Academy reserves all rights to review all applicant requests for admissions. With cause, the School Administration and/or President may deny admission.
Orientation sessions for students are held on the Monday prior to the start date of enrollment. All new students, transfers and re-enrollment students are required to attend orientation prior to beginning coursework.
At orientation, students will be informed of school policies, regulations, taken on a tour of the facility and be given the opportunity to ask questions about the college and their program of study.
Students are issued a Welcome Packet filled with information and any required documents that must be signed and placed into their student files. Students must have visited the school prior to orientation, turned in all required preliminary documents for enrollment, and selected a course schedule. Students will learn how to sign for attendance. Orientation sessions are between 45 minutes and 2 hours in length, depending on the number of students in the class.
Textbooks, Equipment & Supplies
Textbooks and smocks will be issued to students after their first 7 (seven) days of their program. All mandatory supplies and equipment will be kept in the freshman classroom. After the first 30 days of the program, each new Cosmetology student will be issued a complete kit of equipment with a carrying case. The kit contains the equipment necessary for satisfactory completion of the course. Students who are enrolled in one of our 1500-hour courses or are transferring over from another school that need a new kit may obtain one after making their first payment towards their institutional charges and attending more than 2 weeks.
Students are expected to maintain the kit by replacing lost and/or broken articles. The academy is not responsible for a student’s equipment if it becomes lost or stolen. Students must learn to be responsible for the tools of their trade.
GRADUATION/ DIPLOMAS REQUIREMENTS
Using the point system, a minimum grade of 70% is required in each course to graduate. In addition, minimum practical skills must be performed. Upon completion of the required hours a diploma will be awarded. All financial obligations must be fulfilled before the school will issue a diploma or release hour credits. Students must complete a final interview with the business office.
Your final grade will be determined as follows: Written Assignments 40 percent Practical Examination 40 percent
Final Examination 20 percent
Letter grades for assignments and examinations equate too numerical Grades areas follows:
94% - 100% = A = Outstanding 87% - 93% = B = Above Average 80% - 86% = C = Average
75% - 79% = D = Below Average Below 75% = F = Failing
Files will be maintained on each student to record pertinent documentation, correspondence, counseling, student progress and any such information relating to the student’s contract with the school. It is the policy that each student is guaranteed the right of access to their file for review at any time, if an administrator or instructor who will assist them in the interpretation of the records, if needed supervises them.
HOURS REPORTED 18 VACS 41-20-250. HOURS REPORTED.
Schools shall provide, in a manner, format, and frequency prescribed by the board, a roster of all current students and a roster of students who attended in the preceding six months prior to the reporting deadline.
Within 30 days of ceasing to operate, whether through dissolution or alteration of the business entity, the school shall provide a written report to the board on performances and hours of each of its students who have not completed the program.
Records. 18 VACS 41-20-240. Records
Schools shall maintain on the premises of each school and available for inspection by the board or any of its agents the following records for the period of a student's enrollment through five years after the student's completion of the curriculum, termination, or withdrawal:
Enrollment application containing student's signature and a two-inch-by-two-inch color head and shoulders photograph;
Daily record of attendance containing student's signature;
Student clock hours containing student's signature and method of calculation;
Practical performance completion sheets containing student's signature;
Final transcript; and
All other relevant documents that account for a student's accrued clock hours and practical applications.
Schools shall produce to the board or any of its agents within 10 days of the request any document, book, or record concerning any student, or for which the licensee is required to maintain records, for inspection and copying by the board or its agents. The board may extend such a timeframe upon a showing of extenuating circumstances prohibiting delivery within such a 10-day period.
Schools shall, within 21 days upon receipt of a written request from a student, provide documentation of hours and performances completed by the student as required to be maintained by subsection A of this section.
Prior to a school changing ownership or a school closing, the school is required to provide to current student’s documentation of hours and performances completed.
For a period of one year after a school changes ownership, the school shall provide, within 21 days upon receipt of a written request from a student, documentation of hours and performances completed by a current student.
Students have the right to gain access to their cumulative records by appointment under the supervision of a staff member. Your information will not be shared with any company outside of Healthy Hair Care Beauty Academy.
Evaluation periods for academic purposes will be done upon a student’s schedule of hours. Once the instructor has completed each evaluation, the student and the instructor must sign it. The student will be allowed to ask questions about the evaluation. Evaluation periods for academic purposes will be done upon a barber student’s schedule of 100 hours, 350 hours, 950 and 1,500 hours. The Cosmetology student’s schedule is 1500 hours. The evaluation will be based on grades, professional skills and theoretical skills, testing, transfer documentation and a personal interview with the Director of Admissions.